How to Choose an Online Contract Signing Software

In today’s fast-paced business environment, efficiency is everything. The traditional approach to handling contracts—printing, signing, scanning, and emailing—can be cumbersome, time-consuming, and costly. Thankfully, online contract signing software can streamline this process, saving you time, reducing costs, and enhancing security. This guide will walk you through the benefits of using online contract signing software, how to do an electronic signature on a PDF, and what to look for when choosing the best solution for your needs.

Why Opt for Online Contract Signing Software?

Before diving into the steps on how to do an electronic signature on a PDF, let’s explore why online contract signing software is a game-changer:

1. Save Time: Traditional document signing methods can take days or even weeks. Online contract signing software allows you to sign and send documents in minutes, not days. You can finalize contracts quickly, keep projects moving, and meet deadlines without delays.

2. Enhanced Security: High-quality online contract signing platforms use advanced encryption and authentication methods to ensure that your documents remain safe and secure throughout the signing process. This helps protect sensitive information from unauthorized access and tampering.

3. Legally Binding Signatures: The best online electronic signature software ensures that your e-signatures are legally binding and compliant with industry regulations, such as the ESIGN Act in the U.S. and eIDAS in the EU. This means that your digitally signed documents are enforceable in a court of law.

4. Reduce Expenses: By going digital, you can significantly cut costs associated with paper, ink, printing, and postage. Additionally, adopting a paperless approach contributes to environmental sustainability.

5. Improved Efficiency: Automated signing workflows reduce manual handling of documents, which minimizes errors and increases overall productivity.

How to Do an Electronic Signature on a PDF

Now, let’s go through the steps on how to do an electronic signature on a PDF using online contract signing software. Here’s a simple guide to get you started:

Step 1: Choosing the Right Software

The first and most important step is selecting the right online contract signing software that meets your needs. Look for features like ease of use, security, legal compliance, and compatibility with your existing workflows.

Key Features to Look For:

• User-Friendly Interface: The platform should be easy to navigate, allowing you to upload, sign, and send documents quickly.
• Security and Compliance: Choose software that uses robust encryption and meets international security standards.
• Integration Capabilities: Ensure that the software can integrate seamlessly with your other business tools, such as CRM systems or document management platforms.

Top Choice: emSigner stands out as a leading option due to its intuitive interface, high security, and ability to handle complex signing needs with ease.

Step 2: Upload Your PDF

Once you’ve selected your software, upload the PDF document you want to sign. Most platforms offer drag-and-drop functionality, making it quick and straightforward to get your document into the system.

Step 3: Add Your Signature

Here’s where you get to personalize your document with your signature. Most software tools offer several options for creating your signature:

• Draw or Type: Use your mouse, stylus, or touchpad to draw your signature, or type it using a variety of fonts that resemble handwritten signatures.
• Upload an Image: If you have a scanned image of your signature, you can upload it directly to the document.
• Digital Certificates: For added security, some platforms allow you to use a digital certificate to sign your document, adding a layer of authentication.

Step 4: Place Your Signature

Drag and drop your signature to the appropriate location on the PDF. Adjust its size and position to ensure it fits perfectly. Many software solutions allow you to add other details such as initials, dates, or additional text fields as needed.

Step 5: Review and Finalize

Before sending the document, review everything to ensure that your signature and any additional details are correctly positioned. Double-check for accuracy and completeness. Once you’re satisfied, finalize the document to lock in the changes.

Step 6: Send and Track

With your document signed, it’s time to send it to the intended recipients. Online contract signing software typically allows you to send the document via email and track its status in real-time. You’ll receive notifications when the document has been viewed, signed, or if any action is pending.

Benefits of Online Contract Signing Software

Here’s how using online contract signing software can transform your workflow:

1. Speed and Efficiency: Sign documents in minutes, not days. This swift turnaround time accelerates business processes and enhances productivity.
2. Enhanced Security: With encrypted transactions and secure storage, your documents are protected against unauthorized access.
3. Legal Compliance: E-signatures are legally recognized, ensuring that your documents are enforceable in various jurisdictions.
4. Cost Savings: Going paperless cuts down on printing, postage, and administrative costs, leading to significant savings.

Conclusion

Switching to online contract signing software is a smart move for any organization looking to streamline its document management process. Understanding how to do an electronic signature on a PDF will help you speed up your workflows, enhance security, and ensure compliance with legal standards.

Looking for a reliable and user-friendly solution? Try emSigner!

emSigner is designed to meet all your document signing needs, offering a powerful, secure, and efficient platform for managing contracts. Whether you’re a small business or a large enterprise, emSigner can help you transform your document management process, making it easier than ever to sign, send, and track your important documents.

Ready to simplify your document signing? Visit emSigner today and discover how easy it can be to manage your documents securely and efficiently. Embrace the future of digital signing with emSigner!