Succeeding in the all-digital environment that human society has built today, the convenience associated with online signing is a necessity of the times for any business, regardless of its size. The ease brought to life by electronic signing comes with the element of responsibility for rendering security and validity to e-signed documents. Breaches and fraudulent activities can amount to serious crimes; therefore, best practices for secure eSign are quite necessary.
This blog post will discuss some of the top tips to give you peace of mind with every electronic signature.
The popularity of online signing speaks for itself—it's faster, more efficient, and a far greener option than traditional documented Signing. For many businesses, though, security will always be the number one priority concern. Can electronic signatures really be trusted?
The answer is in the affirmative; however, safe online signing requires best practices governing the same to be observed. This blog gives you a set of actionable tips that can help ensure the trustworthiness of your online transactions so that you sign with confidence.
The root of any secure online signing is selecting a trustworthy eSign vendor. This is a vendor that has an audited history of operations, certified compliance with the requirements dictated by your industry, and robust security practices. Check their data encryption methods, access controls, and disaster recovery processes.
Identity for each signer should be verified. A credible eSign provider will have different signer authentication methods: knowledge-based authentication, one-time password, and integrations with national identity verification systems.
A secure eSign platform should be able to record a maximum, elaborate audit trail concerning each step in the signing process, from the point of first access to the final signed document version. The information captured includes timestamps of signing, IP addresses, and individuals who signed. An effective audit trail provides important evidence of any discrepancies.
eSigns should be tamper-proof—a change to the document after signing should be detectable. Your eSign solution needs to leverage digital signatures and document hashing for the integrity of documents.
Even with the most robust security features, user awareness counts for much. Educate your signatories on best practices for safe online signing—including strong passwords and being wary of suspicious emails.
Considering the above-enumerated tips, using a trustworthy e-signature service provider like emSigner will make sure that the electronic signatures are secure and legally admissible. Our products are packed with an end-to-end security set of features, including industry-standard encryption, multi-factor authentication, and digital signatures that are tamper-evident.
Ready to feel peace of mind while securing online signatures? Head to www.emsigner.com and check out how the advanced features of this platform will let you quickly and effectively streamline all your signing workflows with confidence.