5 Blunders to Watch Out for Using an Online Signature Maker

Signing documents is no longer a pain in the digital age. You can do this easily and comfortably with an online signature maker, especially when you are a business owner, freelancer, or someone who just needs to sign documents from remote locations. However, there are still several common mistakes that can complicate things or even make your signed documents invalid. In this blog, we'll review the five mistakes to avoid when using an online signature maker and how to ensure your e-signatures are secure, legally binding, and efficient.

1. Not Ensuring Legal Compliance

One of the big mistakes people make is assuming that any e-signature they create online will automatically be legally binding. Not all e-signature solutions are created equal, and some may not comply with the laws in your jurisdiction. Use a solution that is legally compliant with local and international regulations.

For example, e-signatures in the U.S. are governed by the ESIGN Act, while the EU follows the eIDAS Regulation for electronic signatures. If the online signature maker you’re using isn’t in line with these regulations, your signed documents may not hold up in court or could be challenged in the future.

How to avoid this mistake:
When choosing an online signature maker, make sure it adheres to the relevant laws and regulations for your location. Using a trusted platform like emSigner ensures your e-signatures are legally binding and comply with necessary laws such as the ESIGN Act, UETA, and eIDAS.

2. Overlooking Security Features

Your e-signatures must be secure. Several online signature creators might promise instant solutions, but without security, your documents could easily fall victim to tampering or fraud. If an unauthorized person gets a hold of your signature, they can alter the document, causing significant legal and financial problems.

How to avoid this mistake:
Ensure the online signature maker you choose has robust security features, such as encryption and multi-factor authentication. These features will protect your signature from tampering and ensure the integrity of the signed document. Platforms like emSigner offer these advanced security measures to make sure your e-signatures are safe and your documents are tamper-proof.

3. Choosing the Wrong Type of Signature

Be sure to choose the correct signature type for your documents when using an online signature maker. Some documents only call for a basic e-signature, while others might require a more secure form of electronic signature comprising certain authentication features.

How to avoid this mistake:
Before you go ahead and use the online signature maker, consider the type of document you are signing. For instance, a business contract would require a more secure, verified e-signature that has other features such as identity verification. Choose a signature type that fits your needs, and select a platform like emSigner, which offers various signature options to ensure the right level of security and compliance for your documents.

4. Not Setting Up Workflow for Multiple Signatories Properly

In the business world, most contracts have more than one signatory. When using an online signature maker for multiple signatories, a structured workflow becomes easily lost in the shuffle. The process is confusing, and you may have unsigned contracts or delayed approvals.

How to avoid this mistake:
Check that the online signature maker has options to establish a proper workflow for multiple signatories. You will need to define the signing order as well as track the status of the document in real-time. Easy management of multi-signatory processes can be established using emSigner platforms, making sure everyone signs in the proper order and the process goes more smoothly.

5. Lack of Functionality for Document Management and Tracking

Proper management and tracking once you have gotten your document signed through the online signature maker are the next steps. You risk losing signed contracts or issues when trying to find the right document if you do not have an organized system to store and retrieve documents.

How to avoid this mistake:
Choose an online signature maker that provides document management features, like easy storage, retrieval, and tracking. A good platform will enable you to access signed documents from anywhere and track their status so that you never lose an important file. With emSigner, you can store and manage all your signed documents safely, ensuring easy access and compliance.

Conclusion

Time and effort can be saved with the help of an online signature maker, but this can only happen if you steer clear of some common mistakes which will make sure that your e-signatures are legally valid, secure, and efficient. For instance, if you ensure compliance with the law, prioritize security, select a suitable type of signature, implement workflows for signatories, and follow proper document management practices, you can optimize your online signature maker.

Discover an efficient, secure, and reliable online document signing solution in emSigner. As an online signature maker, businesses, as well as individuals, can opt for emSigner, which boasts legally compliant e-signatures, advanced security features, and manages documents.